Role: Director of Finance and Resources
Responsible to: Executive Director / Joint CEO
Contract: Full-time, permanent role
Salary: £70,000 per annum
The Director of Finance and Resources is a Senior Management position at the Lyric Hammersmith Theatre overseeing the Finance & Resources Department. Reporting to the Executive Director/Joint CEO on all aspects of the internal operation of the Lyric, including financial management; resource strategy and planning; developing organisational capacity and administration. The post holder contributes to the overall strategic development of the Lyric and plays an active leadership role across the organisation.
The Finance and Resources Department comprises of:
- Financial Controller (Direct Report)
- Accounts and Payroll Co-ordinator
- Finance Officer
- HR Business Partner (Direct report)
- Administration Manager (Direct report)
- Head of Building & Facilities (Direct report)
- Facilities Manager
- Maintenance Assistant
- Security Team
- Housekeeping Team
Strategy & Leadership
- Lead on the development and implementation of resourcing strategies, covering finance, HR, and information technology.
- Lead and manage the finance and resources team, creating an open working environment, developing a high performing and integrated team.
- Be the Lyric’s principal bank signatory and lead negotiations of loans and overdrafts where necessary.
Budgeting, Forecasting and Reporting
- Working with the Executive Director, prepare the annual revenue and capital budgets; communicating the financial parameters for the year, assisting Departments in setting revenue budgets and consolidating those into the financial plan for the year.
- Review and interrogate the monthly management reports for income and expenditure, risks and opportunities, capital and cash flow, reporting any matters that require action to the Executive Director and agree any actions.
- Report to the Board and relevant sub-committees in respect of business planning, financial and management accounts, financial controls and procedures and audit and risk management.
- Work with the Executive Director and other SMT members to evaluate the Lyric’s work and reporting this to key funders and stakeholders including Arts Council England and the London Borough of Hammersmith & Fulham.
- Prepare and plan for the annual audit and produce the consolidated annual charity accounts and trading company accounts in conjunction with the auditors.
HR & Administration
- Oversee the work of the HR & Administration team, ensuring that it is carried out effectively and efficiently, including the process of issuing contracts for staff, freelance staff and other activities as required.
- Act as the Lyric’s Key Contact for the UK Border Agency in relation to visa sponsorship.
- Lead on the management of the Lyric’s external IT support and maintenance.
- Take responsibility for ensuring that all necessary insurance is in place, covering all operations of the Lyric.
- Chair the Lyric’s Environmental Sustainability Taskforce.
Building Operations
- Oversee the work of the Head of Buildings & Facilities, ensuring building maintenance is managed effectively and the building is operating efficiently, adhering to health and safety and presented to the highest standard.
- Support the Executive Director in managing the relationship with key external building stakeholders, including the Lyric’s landlords.
Governance and Legal Compliance
- Ensure that the Lyric’s obligations are met with regard to VAT (including Cultural Exemption and Capital Goods Scheme), Gift Aid, Theatre Tax Relief and payroll taxation.
- Oversee the reclamation of claims for Theatre Tax Relief in a timely way and advise on and implement systems to maximise that relief.
- Ensure compliance with all financial, pension and HR legislation, including autoenrolment and off-payroll working (IR35).
- Act as Company Secretary.
- Keep abreast of all statutory requirements in terms of company and charity law, oversee the administrative management of the Board of Directors and ensure that annual returns are made to Companies House and the Charity Commission
- Manage the legal and financial relationships between the Lyric and its subsidiaries.
- Ensure that the Risk Register and Crisis Management Plans are kept up to date at all times, and communicated across the Lyric.
Hours/Days: The Lyric works to a flexible start/end of day, with the majority of the post-holder’s hours expected to be worked between 9am and 7pm Monday to Friday. The Lyric operates to a work from home policy allowing staff to work up to 2 days a week from home.
Due to the nature of the Lyric’s work the post-holder may be required to do some evening and weekend work to fulfil the requirements of the role.
The Lyric has a House Agreement that details our approach to working hours for all staff.
Holiday: 30 days per annum, including Bank Holidays with an additional day added for each year of service up to a maximum of 35 days.
Notice period: Four months.
Probationary period: Six months.
Pension: 3% pension contribution after qualifying period.
Other benefits include: Season ticket loan, Cycle to Work Scheme, Employee Assistance Programme, Work from Home Policy, Staff Ticket Scheme including complimentary and discounted theatre tickets and staff catering discount.
All appointments are made subject to satisfactory references, proof of eligibility to work in the UK and are subject to an enhanced or standard Disclosure and Barring Service (DBS) disclosure.